District Conventions- Frequently Asked Questions
1) When does the official call have to be issued for our district convention?
The official call for a district convention must be issued 60 days prior to the start of the convention.
2) If we have a cabinet secretary and a cabinet treasurer, are both individuals required to be members of the Credentials Committee?
If a respective district has both a cabinet secretary and a cabinet treasurer, only the cabinet secretary is required to serve on the Credentials Committee.
3) How many days in advance of the district convention do the Nominating, Credential and Election committees need to be formed mandatorily?
A district governor must appoint a Nominating Committee at least sixty (60) days prior to the sub-district convention.
The Elections Committee must be established prior to the district convention, providing reasonable time for the Elections Committee to prepare elections materials.
The Credentials Committee must be established prior to the district convention.
4) Are there any restrictions on the members to be appointed on such committees as above? (For example, could they be serving in any district or international office?) Is there a size limitation of these committees?
The Nominating Committee must be composed of not less than three (3) and not more than five (5) members who are members in good standing of different Lions clubs in good standing in the district, and do not hold any district cabinet or international office while serving on this committee.
The Elections Committee consists of three (3) members appointed by the district governor.
The Credentials Committee must be composed of four (4) members: The district governor, two additional non-officers of the district who are members in good standing of different Lions clubs in good standing, and either the cabinet secretary-treasurer or cabinet secretary.
5) How many days in advance of the district convention do the candidates have to file their documents with the Nominating committee?
Unless otherwise provided by a respective district’s constitution and by-laws, any qualified member of a club in the district seeking the office of district officer shall file his/her intention to so run in writing with the Nominating Committee prior to the day of its report to the convention.
6) How many days in advance of the district convention does the Nominating Committee need to meet to verify and approve the documents received by it?
It is the Nominating Committee’s responsibility to review the qualifications of each nominated candidate within thirty (30) days prior to the election and rule on the eligibility of the same.
7) Is a candidate’s club required to be in good standing at the time the candidate announces his/her intention to run to the Nominating Committee?
A candidate’s club should be in good standing at the time the Nominating Committee is notified of the candidate’s intention to run for a district office. In the event a candidate’s club has any outstanding dues, the candidate must be notified and provided up until 15 days prior to the close of credentials to ensure that his/her club pay outstanding dues.
8) How many days in advance of the district convention do the clubs have to file the list of their certified delegates and alternate delegates with the credentials committee?
The date(s) and time(s) for registration and certification of delegates is to be determined by a respective district.
9) Is the DG and/or the chairman of the credential committee required to provide the list of the delegates received from the clubs to the candidates?
The Credentials Committee must announce the number of certified delegates to the convention upon close of certification and prior to the commencing of voting. There is no requirement of a respective district to provide a list of certified delegates to the candidates.
10) Are members of the Nominating, Credential and Election committees required to be in clubs in good standing at the time of their appointment to such committees?
Members of the above committees must be members in good standing of Lions clubs in good standing at the time of serving on such committees. A member who is not a member of a club in good standing is not eligible to serve on such committees.