Recommending Status QUO for a Club
Requests for placement into status quo for failure to fulfill the obligations of a Lions Club are made by the district governor with the approval of the first vice district governor and the zone chairperson. Sufficient documentation demonstrating that the club is not in compliance with the International Constitution and By-laws or Board Policy and the actions taken by the DG Team to encourage compliance is required to be submitted along with the request. Requests must be received 90 days or more prior to the district and/or multiple district conventions. The club will be placed in status quo once there is significant documentation that the club is not complying with the International Constitution and By-Laws.
NOTE: The placement of a sponsoring Lions club on status quo also affects the standing of any Leo club.
Assistance for Status Quo Clubs
Every effort should be made to assist status quo clubs before charter cancellation. The following procedures are to be followed to give assistance and support to status quo clubs:
(1)When a Lions club is placed in status quo for failure to comply with the obligations of a club, the District Governor Team or the Coordinating Lion, shall start working with the club immediately toward its release from status quo. The District Governor Team must keep the district governor informed about the progress of the status quo clubs in the zone.
(2)If helpful, the district governor may assign a Certified Guiding Lion to help bring the club back into good standing. The Certified Guiding Lion must have the approval of both the club and the DG Team.
(3)The district governor or the Coordinating Lion must review the progress and inform LCI headquarters in writing of the progress made or the recommendation of cancellation.
The club reactivation report (DA-970) is to be co-signed by the 1st vice district governor and zone chairperson.
Non-existing or fictitious club
If a Lions club is suspected to be non-operating and fictitious, the club is required to be thoroughly investigated, which might include:
Review of the MMR and variances or patterns in member gain or loss. gathering proof of club meetings and activities, verifying the payment of dues, confirming the attendance at zone, region, and district functions, checking to see if multiple charter applications submitted at one time from one district, gathering reports from the district governor, first and second vice district governors, zone chairpersons, region chairpersons concerned GMT or GLT Coordinator, and any other district or multiple district leader, contacting the International Directors from the area to verify the existence of the club and to solicit their comments, gathering other information that may be relevant. At the same time, a written notification shall be sent to the club, by registered mail or some other means which can prove the dispatch of the notifications, with copies to the individuals mentioned above, to inform the club president that the status of the club is being reviewed by the association and to request a response. If no reply is received within two weeks, this process shall be repeated one more time.
If no response to the second written notification is received from the club within two weeks, another written notification shall be sent to the district governor, first and second vice district governors, and district extension chairperson to inform them that the club will be placed in status quo and that the District and Club Service Committee will review the information gathered and recommend further action by the board, which may include Cancellation of the club, the district governors who approved the club may be disqualified for any and all awards issued by the association, lose status as a past district governor, and possibly required to resign from the association, the sponsoring club may be placed in status quo or other actions may be taken as deemed appropriate
Due to the length of time required for investigation, notifications of a club that is believed to be fictitious should be received by the District and Club Administration Division no later than 90 days prior to the district or multiple district convention.
The club will be placed in status quo upon receipt of sufficient documentation that the club does not exist.
Cancellation: Clubs that are believed to be fictitious will be placed before the International Board of Directors to determine if the club should be cancelled, remain in status quo or regain good standing or active status.
PRIORITY CLUB STATUS
Priority status clubs are clubs that need special attention but remain in active status with all of the rights and responsibilities of an active Lions club. Clubs may be placed in priority status at any time of the year. To place the club in priority status, the DG Team must indicate why rebuilding is necessary and provide a plan outlining the rebuilding activities.
Each district can place up to five Lions clubs in priority status. Additional clubs may be placed in priority status with the approval of the District and Club Service Committee.
The plan submitted in support of placing a club on priority status must be approved by the club, the district governor, and the first vice district governor and then submitted to the District and Club Administration Division. Measurable progress is required for a club to remain in priority status. If measurable progress or a net increase in membership is not achieved within six months, the club may lose its priority status. Priority status allows members of the District Governor Team to make up to two additional club visits (by the district governor or an approved member of the DG Team) to the club which are funded by the existing district governor budget.
A priority club is considered an active club with all the rights and responsibilities of a chartered
Lions club and shall: Assign a Guiding Lion to the club for two years and work closely with the district leadership toward rebuilding the club. The Guiding Lion must have the approval of both the club and the DG Team. Hold meetings to discuss ways to improve club management, develop leadership and increase membership. Report the progress toward regaining the status of good standing to the district leadership and the District and Club Administration Division. Conduct service activities and fund-raising activities; Participate in district, multiple district, or international functions or seminars, including voting and endorsing or nominating a candidate for district, multiple district and international office, sponsor a Lions club, or organize a Leo club.
. Submit the Monthly Membership Report and other report forms;
Clubs in priority status must continue to pay dues and fulfill their responsibilities of a Lions Club
or may risk being placed in status quo and cancelled. A club is considered to have achieved success when it has reached the goals set by the club when priority status was granted.